Matt Herbison – Résumé

November 16th, 2017

Matt Herbison – Résumé


  • MLIS in Library and Information Sciences (Archival Studies focus)
    University of Pittsburgh, Pittsburgh, Pennsylvania, August 2003
  • MS in Statistics
    The Pennsylvania State University, University Park, Pennsylvania, August 2001
  • BS in Biology (Ecology focus)
    The Pennsylvania State University, University Park, Pennsylvania, December 1996

Professional Experience

Archivist for Reference and Education (September 2010 to present)
Legacy Center: Archives and Special Collections
Drexel University College of Medicine, Philadelphia, PA

  • Primary responsibility is public services — research support, outreach, and instruction — for all types of users (casual researchers, undergraduates, scholars, genealogists, dissertation researchers, media producers, etc., including heavy use by internal Drexel Med & Drexel University users)
  • Daily involvement with Heritage Philadelphia Program-funded Interpretive Planning Project — the goal of which is to explore and develop ways to connect our primary source material with K-12 students and teachers in an online setting
  • Develop and install physical and online exhibits
  • On-demand digitization and development of online collections databases
  • Accessioning of donated and transferred material
  • Collection development and transport logistics
  • Contribute to daily decisions and development of Legacy Center archival policies and practices
  • Supervision and develop “curricula” for interns and field placement students

Director of Archives and Library (March 2008 to September 2010)
Assistant Archivist and Librarian (May 2006 to March 2008)
Independence Seaport Museum, Philadelphia, PA

  • Primary responsibility is to build, manage, and promote the collections with regard to access, reference, processing, outreach, acquisitions, and preservation, establishing priorities for both ongoing tasks and proposed projects.
  • Building a reputation of strong service orientation in working with museum staff and the general public, promoting use by scholars, teachers, students, genealogists, enthusiasts, and the curious.
  • Developing a network of expert researchers, rich external resources, and professional colleagues to improve researcher success and overall experience.
  • Managing employees (budgets willing), multiple interns, and numerous volunteers in a work atmosphere of respect and support.
  • Develop archives and library collections through donations and purchases, developing relationships with donors, potential donors, and vendors.
  • Accessioning, arranging, describing and creating electronic access tools for archival collections, books, and reference files.
  • Manage rights and reproductions requests for archival and library materials.
  • Plan and manage processing, digitization, access, conservation, cataloging and other projects, and work with the development department to identify fundraising donors and write grants seeking project funding.
  • Manage the departmental and grant budgets and make budget recommendations.
  • Support the Curatorial Department in its development and research of museum exhibits.
  • Develop, research, design, and install/create exhibits for the department’s gallery areas (example) and the museum’s website (examples).
  • Represent the museum at Philadelphia Area Consortium of Special Collections Libraries (PACSCL) and other meetings, and participate in consortial projects.
  • Participate in museum-wide leadership, strategic planning, and policy creation.
  • Work with other museum departments on institution-wide projects.
  • Give presentations about archives and library collections for prospective donors, workshops, groups, and individuals.

Curatorial Assistant (December 2006 to April 2008)
Independence Seaport Museum, Philadelphia, PA

  • Primary responsibility of performing duties of Collections Manager/Registrar.
  • Assisted Curator in departmental tasks including accessioning, loan agreements, exhibit development and installation, art and artifact photography, rights and reproduction, intern supervision.

Research Associate (August 2002 to September 2006)
Department of Library and Information Science, University of Pittsburgh, Pittsburgh, PA
School of Information and Library Science, University of North Carolina at Chapel Hill, NC

  • Supervised and supported technology requirements on two projects funded by Institute of Museum and Library Services (IMLS) National Leadership Grants (InterConnections: The IMLS National Study on the Use of Libraries, Museums and the Internet and Library Workforce Study).
  • Provided survey development and data analysis support for all aspects of project.
  • Developed extensible hardware and software infrastructure to facilitate submission of and access to digital resources by project staff and future participants.

Volunteer (January 2004 to December 2004)
Pennsylvania Department, Carnegie Library of Pittsburgh (CLP), Pittsburgh, PA

  • Head of student group that developed a proposal and demonstration project for digitizing/OCR’ing over 1.1 million pages of historical vertical file holdings of the CLP Pennsylvania Department.
  • In October 2004, contributed to and included in a Pennsylvania Historical and Museum Commission (PHMC) grant proposal as the metadata consultant for a Pittsburgh oral history project.

Intern (May 2003 to August 2003)
Digital Research Library (DRL), University of Pittsburgh, Pittsburgh, PA

  • Investigated and implemented requirements and best practices for digitizing, describing, and serving audio-visual archival material online.
  • Successfully assimilated and accommodated diverse needs of content providers, preservation expert, system architecture developers, Information Systems Department, and multiple vendors.
  • Contributed to and reviewed Request for Proposal (RFP) based on research findings.
  • Provided ongoing consultation to DRL Director.

Student Worker (August 2002 to July 2004)
Archives Service Center (ASC), University of Pittsburgh, Pittsburgh, PA

  • Researched and prototyped the extensive redesign of ASC website, including assessment of users’ and archivists’ needs, ensuring a unified and consistent user experience across webpages and exhibits.
  • Supported and implemented general technology improvements.
  • Consulted on development of web exhibits.
  • Assisted patrons and provided historical and archival research support at Reference Desk, especially for collections in Pitt’s Archives of Industrial Society.
  • Reformatted paper archival finding aids using Encoded Archival Description (EAD) metadata and text encoding to standardize for online presentation.

Instructor/Technologist (August 1997 to August 2002)
Statistics Department, Pennsylvania State University, University Park, PA

  • Developed statistics course for biology and agriculture undergrads and taught as many as five course sections per semester (over 400 students).
  • Served as primary departmental technologist and administrator for custom course management system (CMS) developed as part of redesign of an introductory statistics course supporting over 2,200 students each year.
  • Developed standards allowing course management system to be used by broader faculty/course base and to support both current and past (archived) courses.
  • Directed communications among faculty and staff of multiple departments to address student needs in online and classroom teaching environments.
  • Contributed to Pew Grant reports and to a successful National Science Foundation grant proposal and participated in panel discussions at local and national conferences.

Webmaster and Systems Administrator (August 1995 to December 1996)
Biology Department, Pennsylvania State University, University Park, PA

  • Organized departmental information in order to develop and maintain Biology Department’s website (flashback to horrifying 1997 version).
  • Built and maintained hardware and software in Biology Department’s WindowsNT computer lab.
  • Educated students and faculty in the use of the computer lab.

Memberships and Professional Service

  • Society of American Archivists (SAA)
    • Member (2000 – present, bulk 2010 – present)
    • Reference, Access, and Outreach Section member
    • Museum Archives Section Web Liaison (August 2010 – August 2011)
    • Annual Meeting Career Center volunteer (2012, 2013, 2014, 2015, 2016)
  • Mid-Atlantic Regional Archives Conference (MARAC) : Member (2008 – present); Content Webmaster (Fall 2008 – Fall 2009)
  • Midwest Archives Conference (MAC) : Member (2012 – 2015)
  • National Council for History Education (NCHE) : Member (2014 – 2016)
  • Museum Council of Greater Philadelphia : Member (2013 – present)
  • Delaware Valley Archivists Group (DVAG) : Chair (2012), Vice-Chair (2011), Immediate Past Chair (2013, 2014), Member (2007 – present); Volunteer for DVAG Resume and Practice Interview Bureau
  • Philadelphia Area Consortium of Special Collections Libraries (PACSCL) : Numerous informal involvements 2008-present; Formal involvement: Nominations and Governance Committee (2015 – present)
  • THATCamp Philly Digital Humanities unconference : Co-organizer (2011, 2012, 2013, 2014)
  • PhillyDH, The Greater Philadelphia Digital Humanities Group : Co-organizer (2012 – 2014)
  • Archives Month Philly : Co-organizer (2013; 2014 in lesser capacity)
  • National History Day Philly : Steering Committee Chair of Communications (2018 – present); Judge (2008 – present); Judge trainer (2012 – present); Student adviser, single-days in schools (2012 – present); Website projects judging wrangler (2016, 2017)

Professional Presentations, Instruction, and Development

  • Visiting active learning workshop leader: “Gender and medical education” at “The Hospital,” a 2-week intensive course for high-schoolers at Johns Hopkins, 2017 June 28.
  • Panel member: “Teaching Beyond the Undergraduate Classroom,” American Association for the History of Medicine (AAHM) Meeting, Nashville, TN, 2017 May 6.
  • Speaker: “Why Should I Care?” – Students and Online Primary Sources in session “Leveraging the Digital,” International Federation of Library Associations (IFLA) Satellite Preconference “Information and Artifactual Literacies: Engaging Minds in Libraries and Museums” (link), DePaul University, 2016 August 11. View presentation »
  • Speaker: Digital Collections with an Education Layer focus using Islandora in lightning talk session “You Are Not Alone! Navigating the Implementation of New Archival Systems” (link), Society of American Archivists Conference, Atlanta, GA, 2016 August 5.
  • Public History Panel, December 11, 2015 – details to be added
  • CLIR Fellows event, DH Day, July 31, 2015 – details to be added
  • Keystone DH Conference,  July 22-24, 2015 – details to be added
  • Women’s History in the Digital World, May 21-22, 2015 – details to be added
  • Presenter & Round Table Leader: Doctor or Doctress? as a Public History project, PubComm 2015 (Annual Philly-region Public History Community Forum) at Arch Street Meeting House, Philadelphia, PA, April 22, 2015.
  • Session Leader: Doctor or Doctress? Exploring American History Through the Eyes of Women Physicians, National Council for History Education 2015 Annual Meeting at Flagler College, St. Augustine, FL, March 21, 2015.
  • Co-Organizer: Teaching with the Good Stuff: Educational Strategies for Archives, Libraries, and Museums. Free half-day of presentations on practical practices for K-12 and college/grad students, lightning-round case studies, and attendee-driven conversations.  Held at University of Pennsylvania Libraries’ Kislak Center and supported by PACSCL and Penn, November 20, 2014. View event details»
  • Speaker: Intro to ‘Doctor or Doctress?’ Students Working with Primary Sources Online, Archivists Being Awesome meeting (DVAG) at Library Company of Philadelphia, November 13, 2014. View presentation » View script »
  • Speaker: Connecting High School Users & Online Primary Sources: The Digital History Toolkit (Phase 1) in session “Hangin’ with the Cool Cats: Enhancing Archives Access through Digital Humanities,” Midwest Archives Conference 2014 Annual Meeting, Kansas City, MO, April 25, 2014. View presentation »
  • Workshop Co-Leader: Teaching with Primary Sources, Hands-on Workshop, April 23, 2014, at the Courtyard by Marriott, Cheektowaga, NY. Attendees were NY State high school equivalency test educators, for the NY West Regional Adult Education Network.  Developed and lead with Doris Malkmus (Penn State) and Rachel Grove Rohrbaugh, (Chatham University, Pittsburgh). View excerpt of slides supporting document analysis section of workshop »
  • Workshop Co-Leader: Current Trends in Teaching with Primary Sources, a Hands-on Workshop, April 4, 2014, at the Sheridan Libraries of Johns Hopkins University, Baltimore, MD. MARAC “off-conference” workshop, developed and lead with the still-marvelous Doris Malkmus (Penn State) and excellent Rachel Grove Rohrbaugh, (Chatham University, Pittsburgh).  View workshop blurb (PDF) »  View workshop review by attendee »
  • Speaker: Not the Long View, the Wide View: PhillyDH and Casual & Formal Collaborations & Sharing at Joint Drexel-Penn-Temple Libraries staff development meeting held at Temple, January 15, 2014. View presentation »
  • Speaker: Drexel Med Archives’ glimpse at Digital History Toolkit Project, at Drexel Libraries Spark! staff development meeting, January 8, 2014. View presentation »
  • Session Moderator: Outreach and Inreach, Mid-Atlantic Regional Archives Conference, Philadelphia, PA, November 2013.
  • Session/mini-workshop Co-Leader (with Rachel Grove Rohrbaugh and Doris Malkmus), I Feel Like a Detective: Using Archives to Actively Engage New Users, PA Library Association (PaLA) Conference, October 22, 2013.
  • Member of 2013 cohort of Archives Leadership Institute (ALI@Luther)
  • Speaker: Connecting K-12 Students & Teachers with Online Archival Material in session “Kids These Days: K-12 Students and the Use of Primary Sources,” Society of American Archivists Conference, San Diego, CA, August 2012. View presentation »
  • Workshop Co-Leader: Successful Archival Outreach and Reference Service for Middle and High School Students, July 12, 2012, at US Army Heritage and Education Center, Carlisle, PA. MARAC “off-conference” workshop, developed and lead with the marvelous Doris Malkmus (Penn State) and wonderful Ang Reidell (National Archives at Philadelphia).
  • Session Leader: Playing Doing History…Online…Without a Teacher at THATCamp Games unconference, University of Maryland, January 21, 2012. View proposal and notes »
  • Organizer (one of a dozen!) for THATCamp Philly 2011 unconference, held at Chemical Heritage Foundation in Philadelphia, PA, September 23-24, 2011.
  • Speaker: Catablogging with WordPress in session “Open to Anything: Using Open Source Products in Repositories,” Mid-Atlantic Regional Archives Conference, Harrisburg, PA, November 2010.
  • Speaker: Catablogs: Expose your Archives Collections with Ease at Delaware Valley Archivists Group meeting, October 2010. View presentation »
  • Speaker: Friendly URLs, Spiders, and Robots: Does Google See Your Website? or Online Collections Crawlability for Libraries, Archives, and Museums in session “Not on Google? It Doesn’t Exist: Findability and Search Engine Optimization for Archives,” Society of American Archivists Conference, Washington, DC, August 2010. View presentation »
  • Speaker: “Archivists Facing the Known and Unknown: The Role of General Knowledge in Archival Work,” Mid-Atlantic Regional Archives Conference, Charleston, WV, April 2009.
  • Speaker: Using Flickr at the Archives of Independence Seaport Museum in panel “Web 2.0 and DVAG Repositories,” Delaware Valley Archivists Group Meeting, Drexel University, Philadelphia, PA, February 2009. View presentation »
  • Panel member: “Using Open Source Software: What it Means for Your Institution,” Mid-Atlantic Digital Library Conference, Bucknell University, Lewisburg, PA, July, 2008.

Technical Tools

Grant Development and Administration

  • Historical Aerial Photo Overlays Project, NEH Digital Humanities Startup Grant – submitted March 2010, not funded – View the grant proposal » (PDF, 6MB)
  • Photo Collections Processing Project, Albert M. Greenfield Foundation – submitted August 2008, not funded – View the grant proposal – July 2008 draft » (PDF, 26KB)
  • Archival Collection Processing Project, Albert M. Greenfield Foundation – administration of 2nd half of project during 2008


  • José-Marie Griffiths, Donald W. King, Sarah Aerni, Scott Beach, Janet Schlarb, Chris Bream, Chris Tomer, Matt Herbison, and Songphan Choemprayong. “Taxpayer Return-on-Investment (ROI) in Pennsylvania Public Libraries.” Chapel Hill, NC: University of North Carolina at Chapel Hill, September 2006. Retrieved July 11, 2010 from
  • Donald W. King, Sarah Aerni, Fern Brody, Matt Herbison, and Paul Kohberger. “Comparative Cost of the University of Pittsburgh Electronic and Print Library Collections.” Report prepared for the University of Pittsburgh, May 2004. Retrieved July 11, 2010 from
  • Donald W. King, Sarah Aerni, Fern Brody, Matt Herbison, and Amy Knapp. “The Use and Outcomes of University Library Print and Electronic Collections.” Report prepared for the University of Pittsburgh, April 2004. Retrieved July 11, 2010 from
  • Matt Herbison, Michael O’Malley, and Richard Cox. “Appraising and Scheduling Organizational Records: Two Case Studies.” Records & Information Management Report, 19 (Sep 2003): 1-14.

Computer Skills

  • Operating Systems: Windows, Mac OS X, Unix/Linux.
  • Open source and commercial content management systems, integrated library systems and databases, archives management systems, and other resource delivery systems.
  • Website creation, development, and maintenance (software and hardware) including webserver analytics.
  • Audio and video editing for various delivery systems.
  • Proficiency with a very broad range of Windows, Mac OS X, Linux, and open source applications (office suites, graphics, Acrobat, page layout tools, LaTeX, etc.).
  • Proficiency with several statistical packages.
  • Experience building and troubleshooting hardware and networks.
  • Familiarity with SQL database structuring and development.
  • Experience with Perl, PHP, JavaScript, Java, and XML.


  • First Annual Schreyer Institute Collaborative Award at Penn State, serving as technology authority in group (May 2001)
  • Graduate Scholars Award from Penn State Statistics Department (1997-98 academic year)
  • Howard Hughes Undergraduate Research Fellowship (Summer 1995)


  • Criminal / child abuse background check, Pennsylvania (June 2014)

May 21-22, 2015

Print This Page Print This Page
Comments are closed.